Satisfacotry Academic Progress Policy
Satisfactory Academic Progress Policy
Purpose
Kussad Institute of Court Reporting (KICR) is required by the
Department of Education to establish standards for measuring
Satisfactory Academic Progress (SAP) for students to be eligible for
Title IV aid. These policies are effective for all currently enrolled
students and new students. The effective date is July 1, 2011. A
student must meet the requirements of the financial aid SAP policy
to be eligible for federal financial aid assistance at KICR. In addition,
the grading policy required by the State of Texas under Title 40,
Texas Administrative Code, section 807.241-245 is still in effect.
Please page 10 of the catalog for full details.
Overview
Students who receive financial aid are expected to make academic
progress as outlined on page 10 of the school catalog as a
condition to be eligible for federal financial aid. At every
disbursement, equivalent to 13 weeks and in accordance with the
quantitative schedule defined below, the Financial Aid Office
performs a review of a financial aid recipient's academic file. A
student’s entire academic history as recorded on their academic
record with KICR is reviewed as a requirement of timely progression
toward graduation, regardless of having received financial aid or not
in the past for that course work.
All financial aid recipients must meet the following:
- Have a minimum cumulative grade point average (GPA) of 2.0
- Satisfactorily complete 67% of the cumulative credit hours
attempted.
- Complete the Court Reporting Program within the maximum
timeframe of clock hours allowed.
I. Definition of Qualitative Measure (GPA)
Students are required to maintain a minimum qualitative measure of
progress defined as cumulative Grade Point Average (GPA). The
qualitative measure is the KICR cumulative grade point average
(GPA) measured at the end of a student's payment period. Student
GPA requirements are 2.0 for the court reporting program.
Completion of this programs results in a diploma. Transfer credits
are not considered in the qualitative measure for GPA.
II. Definition of Quantitative Measure (Rate of Progress)
Insert Chart from catalog on other computer.
This measure is the pace at which a student is progressing towards
the completion of all hours scheduled each payment period
according to the scheduled rate of progress listed above.
Federal financial aid regulations require that a student’s entire
academic history be considered in reviewing the progress for a
diploma in the court reporting program. Transfer credits from other
colleges and other court reporting schools are required to be
considered in the number of attempted and completed clock hours.
The speeds below are measured in the Q&A level and are used as a
basic standard with Jury Charge 20 words per minute slower, and
Literary 40 words per minute slower. The student is required to take
12 credits per quarter.
III. Definition of Maximum Time Frame (Completion)
Each student enrolled in a court reporting program is eligible for
federal financial assistance for a maximum number of weeks specific
to the completion of the graduation requirements. Students are
required to complete the progress as outlined under the Definition of
Quantitative Measure to ensure completion within a maximum time
frame. The maximum time frame to complete the court reporting
program is a 150% of the published length of the program, which is
3000 clock hours approximately 36 months (144 weeks). If the
maximum of 216 weeks for the program are exceeded, the student is
considered financial aid ineligible.
Monitoring Satisfactory Academic Progress
Satisfactory Academic Progress is determined each quarter.
Students meeting the GPA and Rate of Progress are considered to
be in good standing and retain their aid eligibility.
Financial Aid Warning If, at the end of the quarter the student is not
making satisfactory progress the student is then placed on
academic warning for the subsequent quarter. A student on
financial aid warning may continue to receive financial aid for one
quarter despite a determination that the student is not making
Satisfactory Academic Progress (either qualitative or quantitative
measurements).
Financial Aid Ineligible A student becomes INELIGIBLE for
financial aid if in the quarter following a quarter defined as warning
he fails to meet the qualitative (GPA) or quantitative (Rate of
Progress) measures of the SAP policy. This student may appeal his
ineligible status. A student whose appeal is approved will be defined
as on PROBATION and may receive aid for one term. The student
must then meet the SAP policy in order to be reinstated for financial
aid.
Financial Aid Probation A student on Financial Aid PROBATION is
defined as one who is not making SAP and has appealed; the
appeal of ineligibility is approved. The status of probation is given
for the next period of enrollment to demonstrate SAP. The student
must then meet the SAP policy in order to receive future terms of
aid. A student who is unable to meet the Satisfactory Academic
Progress Policy in one probationary quarter must submit an appeal
that includes an approved Academic Plan to be considered for
probation. The student may be approved for aid based on the terms
of the Academic Plan.
Termination of Aid
Students in an INELIGIBLE status to receive financial aid will be sent
notification that future financial aid disbursements will be terminated.
A student's current SAP status is always available upon request
from the Director.
Re‐Gaining Eligibility
Students in an INELIGIBLE status or have been denied financial aid
may regain eligibility by doing the following:
Submit a written appeal.
Student may pay cash for the quarter’s tuition (as long as still
meeting the State of Texas requirements as outlined on page 10 in
the catalog.) and bring their academic record up to acceptable SAP
requirements.
Satisfactory Academic Progress Appeal Guidelines
Students who fail to meet these standards and lose eligibility for
financial aid can appeal the decision. The appeal must be prepared
in writing and must be accompanied by the appropriate supporting
documents within the 10 days of the date of the notification of the
termination of aid.
Appeals will be evaluated by the Review Committee. The Financial
Aid Satisfactory Academic Progress Appeal Form outlines some
mitigating circumstances. Reasons that may be acceptable for the
appeal are: (1) serious illness or accident on the part of the student;
(2) death, accident or serious illness in the immediate family; and (3)
other extenuating circumstances. The reasonableness of the
student’s ability for improvement to meet the appropriate standard
for the court reporting program will be taken into consideration.
The appeal must include:
- Why the student failed to demonstrate SAP
- What has changed in the student's situation that will allow the
student to demonstrate SAP at the next evaluation.
- Students appealing Financial Aid Ineligibility may be requested to
submit an Academic Plan that ensures achievement of at least the
required 67% attendance pace, the minimum required GPA, and/or
graduation by a specified time frame. This decision and subsequent
action taken on a financial aid appeal is final.
Appeal Form
This form must be completed by the student accurately. Information
is requested from the student as to what plans are in place to
ensure satisfactory progress for future payment periods. All
questions must be completed on the appeal form in order to be
considered by the Review Committee. The appeal and all supporting
documentation must be received within 10 days of the date of the
ineligible status notification for financial aid ineligiblity. The decision
and action taken by the Review Committee is final.
Notifications to Students
The institution will notify the student of the results of a SAP review
that impacts the student’s eligibility for Title IV aid. This notice will
be sent via mail and email and a copy will be placed in the students
file.
Purpose
Kussad Institute of Court Reporting (KICR) is required by the
Department of Education to establish standards for measuring
Satisfactory Academic Progress (SAP) for students to be eligible for
Title IV aid. These policies are effective for all currently enrolled
students and new students. The effective date is July 1, 2011. A
student must meet the requirements of the financial aid SAP policy
to be eligible for federal financial aid assistance at KICR. In addition,
the grading policy required by the State of Texas under Title 40,
Texas Administrative Code, section 807.241-245 is still in effect.
Please page 10 of the catalog for full details.
Overview
Students who receive financial aid are expected to make academic
progress as outlined on page 10 of the school catalog as a
condition to be eligible for federal financial aid. At every
disbursement, equivalent to 13 weeks and in accordance with the
quantitative schedule defined below, the Financial Aid Office
performs a review of a financial aid recipient's academic file. A
student’s entire academic history as recorded on their academic
record with KICR is reviewed as a requirement of timely progression
toward graduation, regardless of having received financial aid or not
in the past for that course work.
All financial aid recipients must meet the following:
- Have a minimum cumulative grade point average (GPA) of 2.0
- Satisfactorily complete 67% of the cumulative credit hours
attempted.
- Complete the Court Reporting Program within the maximum
timeframe of clock hours allowed.
I. Definition of Qualitative Measure (GPA)
Students are required to maintain a minimum qualitative measure of
progress defined as cumulative Grade Point Average (GPA). The
qualitative measure is the KICR cumulative grade point average
(GPA) measured at the end of a student's payment period. Student
GPA requirements are 2.0 for the court reporting program.
Completion of this programs results in a diploma. Transfer credits
are not considered in the qualitative measure for GPA.
II. Definition of Quantitative Measure (Rate of Progress)
Insert Chart from catalog on other computer.
This measure is the pace at which a student is progressing towards
the completion of all hours scheduled each payment period
according to the scheduled rate of progress listed above.
Federal financial aid regulations require that a student’s entire
academic history be considered in reviewing the progress for a
diploma in the court reporting program. Transfer credits from other
colleges and other court reporting schools are required to be
considered in the number of attempted and completed clock hours.
The speeds below are measured in the Q&A level and are used as a
basic standard with Jury Charge 20 words per minute slower, and
Literary 40 words per minute slower. The student is required to take
12 credits per quarter.
III. Definition of Maximum Time Frame (Completion)
Each student enrolled in a court reporting program is eligible for
federal financial assistance for a maximum number of weeks specific
to the completion of the graduation requirements. Students are
required to complete the progress as outlined under the Definition of
Quantitative Measure to ensure completion within a maximum time
frame. The maximum time frame to complete the court reporting
program is a 150% of the published length of the program, which is
3000 clock hours approximately 36 months (144 weeks). If the
maximum of 216 weeks for the program are exceeded, the student is
considered financial aid ineligible.
Monitoring Satisfactory Academic Progress
Satisfactory Academic Progress is determined each quarter.
Students meeting the GPA and Rate of Progress are considered to
be in good standing and retain their aid eligibility.
Financial Aid Warning If, at the end of the quarter the student is not
making satisfactory progress the student is then placed on
academic warning for the subsequent quarter. A student on
financial aid warning may continue to receive financial aid for one
quarter despite a determination that the student is not making
Satisfactory Academic Progress (either qualitative or quantitative
measurements).
Financial Aid Ineligible A student becomes INELIGIBLE for
financial aid if in the quarter following a quarter defined as warning
he fails to meet the qualitative (GPA) or quantitative (Rate of
Progress) measures of the SAP policy. This student may appeal his
ineligible status. A student whose appeal is approved will be defined
as on PROBATION and may receive aid for one term. The student
must then meet the SAP policy in order to be reinstated for financial
aid.
Financial Aid Probation A student on Financial Aid PROBATION is
defined as one who is not making SAP and has appealed; the
appeal of ineligibility is approved. The status of probation is given
for the next period of enrollment to demonstrate SAP. The student
must then meet the SAP policy in order to receive future terms of
aid. A student who is unable to meet the Satisfactory Academic
Progress Policy in one probationary quarter must submit an appeal
that includes an approved Academic Plan to be considered for
probation. The student may be approved for aid based on the terms
of the Academic Plan.
Termination of Aid
Students in an INELIGIBLE status to receive financial aid will be sent
notification that future financial aid disbursements will be terminated.
A student's current SAP status is always available upon request
from the Director.
Re‐Gaining Eligibility
Students in an INELIGIBLE status or have been denied financial aid
may regain eligibility by doing the following:
Submit a written appeal.
Student may pay cash for the quarter’s tuition (as long as still
meeting the State of Texas requirements as outlined on page 10 in
the catalog.) and bring their academic record up to acceptable SAP
requirements.
Satisfactory Academic Progress Appeal Guidelines
Students who fail to meet these standards and lose eligibility for
financial aid can appeal the decision. The appeal must be prepared
in writing and must be accompanied by the appropriate supporting
documents within the 10 days of the date of the notification of the
termination of aid.
Appeals will be evaluated by the Review Committee. The Financial
Aid Satisfactory Academic Progress Appeal Form outlines some
mitigating circumstances. Reasons that may be acceptable for the
appeal are: (1) serious illness or accident on the part of the student;
(2) death, accident or serious illness in the immediate family; and (3)
other extenuating circumstances. The reasonableness of the
student’s ability for improvement to meet the appropriate standard
for the court reporting program will be taken into consideration.
The appeal must include:
- Why the student failed to demonstrate SAP
- What has changed in the student's situation that will allow the
student to demonstrate SAP at the next evaluation.
- Students appealing Financial Aid Ineligibility may be requested to
submit an Academic Plan that ensures achievement of at least the
required 67% attendance pace, the minimum required GPA, and/or
graduation by a specified time frame. This decision and subsequent
action taken on a financial aid appeal is final.
Appeal Form
This form must be completed by the student accurately. Information
is requested from the student as to what plans are in place to
ensure satisfactory progress for future payment periods. All
questions must be completed on the appeal form in order to be
considered by the Review Committee. The appeal and all supporting
documentation must be received within 10 days of the date of the
ineligible status notification for financial aid ineligiblity. The decision
and action taken by the Review Committee is final.
Notifications to Students
The institution will notify the student of the results of a SAP review
that impacts the student’s eligibility for Title IV aid. This notice will
be sent via mail and email and a copy will be placed in the students
file.
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